The goal of the Purchasing Department is to provide the highest quality of goods and services to the various departments within the City of Linden in a timely manner and at the lowest possible price.
- Promote ethics, efficiency, economy, and effectiveness and full, fair, free, open competition.
To purchase the: Right Quality
in the: Right Quantity
for the: Right Price
from the: Right Source
at the: Right Time
in the: Right Manner
… and in accordance with sound procurement practices and policies; the Local Public Contract Laws and Rules; and other governing statutes and regulations.
- Balance centralization of the purchasing function against decentralized using agencies. What is needed and when it is needed is best understood by the using agency while the lowest possible cost or greatest net savings is a function of purchasing control.
- Facilitate Purchasing/Vendor relationships and department/vendor relationships through impartial, ethical standards and behavior.
Doing Business with the City of Linden City
The City of Linden obtains price quotes for all purchases between $5,400 and $36,000; uses State Contract Vendors; solicits bids for any purchases above $36,000. All purchases by the City are authorized by the issuance of a purchase order and no order should be accepted by any vendor without a copy of the signed purchase order.
Request for Quotation (RFQ)
Purchases between $5,400 and the statutory bid threshold of $36,000 will generally require a Request for Quotation. The Purchasing Department will solicit these quotes in various manners, including but not limited to utilizing public auction websites and requesting quotes from various vendors.
Request for Bid (RFB)
According to State Statute, the City is required to solicit formal bids for products, services or public improvements when the cost exceeds the statutory bid threshold of $36,000.
RFBS are publicly opened and available for inspection after all bids have been opened. After all submitted bids are evaluated, the lowest Responsible and Responsive Bidder is awarded the contract within 60 days. Exceptions to this schedule would be in accordance with N.J.S.A. 40A-11-24. Award to the winning vendor will be made by formal resolution of the Governing Body.
Required Vendor Registration
According to State Law, the City is required to have proof of a business organization’s registration with the Department of Treasury before a purchase order/voucher can be issued.